The best laser printer for the office

Office work is high volume, fast paced and demanding. In order to ensure this process, increase productivity and coordinate the work of all employees, it is necessary to provide the office with special equipment and all the necessary equipment.

Since any work requires documentation, all organizations face problems when printing documents and files. To supply your office, you need to purchase a good printer. This will allow you to quickly transfer information from electronic format to printed form. However, among the huge range of equipment offered, it is difficult to choose truly high-quality equipment. Therefore, before purchasing, it is recommended to carefully study the main selection criteria and compare different versions of the equipment.

In our article we will tell you what equipment is worth purchasing and what to look for when choosing and purchasing. And also, for ease of choice, we will present to your attention the rating of popular printers according to users.

How to choose a laser printer for the office?

If this is your first time encountering a similar task, you will probably have a question about the main parameters and technical characteristics that you should pay attention to when purchasing equipment for your office.There are several parameters in which devices differ from each other. First of all, you should look at the following indicators:

• A manufacturer with a good reputation, proven in the field of electronics and computer equipment.
• Good appearance, inspiring trust and confidence in the quality of work. The body must be made of durable and strong materials; it must not swing or stand unreliably on the surface.
• Quality of printing and output image. This indicator consists of several parameters at once: brightness, saturation and color gamut.
• Print permission. The essence of this criterion is the number of pixels (dots) located on the sheet. The more dots, the better the quality, since they ensure clarity and saturation of the entire color gamut used when printing files.
• The connection method can be wired or via Bluetooth. Choose fast and high-quality pairing of devices for fast and coordinated team work.
• The quality of installed drivers and software on the computer, as well as the compatibility of the connected device.
• The cost of the product is in various price ranges from budget versions to premium class. In each category you can choose an excellent combination of price and quality.
• Costs for further maintenance and operation. Many people forget to check the costs per printed sheet before purchasing. This indicator includes the price of toner, cartridge (refill or replacement), purchased paper, repair and diagnostics of equipment.

Despite the fact that these are the most important selection criteria, you should take into account your financial capabilities and personal preferences when operating.For example, for an average level, basic options are sufficient, but in the case of an advanced company with a large network and large orders, the issue of technical equipment should be taken seriously. In this case, all advanced developments will be needed.

IMPORTANT: Consider user reviews when considering options. Consult with colleagues, find out more information about the model you like. Try to collect all the information you are interested in and find out more details before purchasing.

Rating of the best office printers

If you have free time and desire, you can go shopping on your own and compare several options to choose the best one. However, with a large selection, this will not be easy to do, and it will take a lot of time. This problem can be easily solved by searching for the necessary information on various sites and reading reviews from customers. You can also use the rating of the most popular printers according to users. The following product versions are most suitable for the office:

1. Brother HL-L2340DWR. A model with good performance and capabilities, perfect for a small office and for novice workers. For its price this is the best quality.
2. Ricoh SP 150w. Compactness and operational reliability are the main performance indicators of this model. The equipment will help you save a lot of money while still getting decent print quality.
3. Brother HL-1112R. Fast printing, high productivity and the highest possible resolution. The model will be an excellent addition to office work.
4. Kyocera FS-9530DN. Not every buyer can purchase such a device; the high cost is justified by its excellent quality and versatility.However, it is better to purchase such a device for large offices with large volumes of printed publications.
5. Xerox VersaLink B400DN. The cost is much lower than the previous version, but the printing parameters remain high. The ideal combination of price and quality.

How often do you need to change the cartridge in an office printer?

This issue is relevant with frequent use and heavy workload. Of course, it is advisable to change the cartridge after each use. This will maintain quality, will not disrupt operation and will extend its service life. However, there are versions with cartridge refilling, in which case you can replace it at your own request or if the old element fails.

Manufacturers recommend not using refueling and buying only original versions. It all depends on personal preference when using it.

IMPORTANT: If you use non-original ink material, the warranty will be invalid; the service center will not provide you with free assistance if the printer or its parts break down.

To better understand the device and principle of operation, it is necessary to gain experience in this area. This is the only way to fully evaluate productivity, quality and improve all key indicators for comfortable work. We suggest using the recommendations when choosing and further working with equipment:

• Periodically carry out preventive examinations and diagnose the condition.
• Clean and replace worn-out parts to extend their service life.
• If the drivers and software are old, replace them with new ones or update the system.
• Refill the cartridge in a timely manner and monitor the condition of the paper. Do not allow sheets to jam; immediately remove foreign objects from the table.
• Change the settings for the specific format of the document being printed. Try changing the resolution and format settings.