Certificate of acceptance and transfer of furniture to order: sample for downloading

The act of acceptance and transfer of furniture to order is a document that is an integral annex to the contract for the provision of services. It reflects not only the fact of transfer, but also the buyer’s absence of claims. This material describes how to correctly compose a document and how to avoid common mistakes.

How to draw up a document: sample

A single sample furniture acceptance certificate existed until 2013, but then it was canceled. Today, every organization has the right to draw up a document, but there are also general requirements. The act must indicate the following information:

1. The name of the document with a reference to the contract, for example: certificate of completion of work on furniture assembly for contract No. 12 dated November 5, 2018.
2. Indication of the parties - for example, Romashka LLC represented by the director (indicate full name) and the buyer - indicate full name and passport details.
3. Description of the fact of transfer by the seller and acceptance of furniture by the buyer.
4. Detailed description of the product: name, article, quantity (delivered and received goods must be the same), cost including VAT, total amount.
5. If there are several units of goods, the sample certificate of completion of furniture assembly work includes a table with serial numbers, as shown below.
6. A note that the buyer has no complaints about the product (quality, quantity, completeness, delivery on time under the conditions specified in the contract).
7. A note that the document is drawn up in 2 original copies, each of which is equally authentic.
8. Signatures of the parties with transcript, seal of the organization, date.

As you can see, the certificate of completed work on furniture is a fairly simple document, the contents of which can literally take 1-2 pages. If necessary, additional items can be included here. For example, if the supplier has undertaken to provide additional services to the buyer, they can be described here, indicating that the buyer has no complaints about quality and timing.

Common Mistakes

A sample certificate of completion of work on furniture allows you to draw up the document correctly, which is important in case of possible disputes in the future. However, sometimes buyers make certain mistakes that can lead to a violation of their rights:

1. Premature signing of a document. The act is drawn up in order to reflect the fact that there are no complaints about the product or its delivery time. Therefore, you first need to carefully inspect the furniture and only then sign it.
2. Indication of the cost of the goods excluding VAT, due to which there may be discrepancies in the total amount. It is better to clarify in advance which taxation system the seller uses so that there are no inaccuracies in the future.
3. Sometimes buyers only keep the contract, but do not keep the deed itself. It is best to save this document at least during the warranty period.

It is not difficult to draw up an act; the main condition is to carry out an actual check of the quality of assembly, furniture finishing and other services (if available). The deed must contain not only signatures, but also the seal of the seller, as well as a reference to the contract. Only if these requirements are met does the document have legal force.